03/25/21
BALSFA OPEN SHOW BOARD MEETING & THANK YOU NOTE REMINDERS

Hey all!

We wanted to share a quick note on the upcoming open show board meeting for the Bastrop Area Livestock Show, as well as a couple of reminders for youth that made auction just in case they have not received their thank you note info.

Please see the information below and let us know if you have any questions!

OPEN SHOW BOARD MEETING:

The Open Meeting will be held at 6:00 PM this coming Monday, March 28, 2022, at the Bastrop Show Barn
If you have any suggestions, comments or concerns this would be a great time to have them heard.
If you are unable to make the meeting, please get with your 4-H leader or FFA teacher and they can be your voice. We appreciate all the input and look forward to making things better each year!

THANK YOU NOTE REMINDERS:

All exhibitors that made Auction at the BALSFA Show should have received their buyers list from the CEO or their Ag Teachers - if you did not receive your buyers list, please let us know as soon as possible.
Each exhibitor will need to write a thank you note to each individual buyer listed on their list. Thank you notes need to be at our office by 12:00 Noon Thursday, April 14^th, so we can verify them per the BALS rules.
- Any notes turned in after this will result in the exhibitor being fined $50.00.
- Please note that there may be a few buyers who do not have addresses listed; please let us know if you have any trouble with that. If you happen to get those addresses, please let us know so we can help update the buyer’s list in the show system.
Many of you are familiar with the process of thank you notes and checks regarding the BALSFA Auction, but for those who may not be or who need a reminder, below are the requirements to keep in mind.
- Thank you notes consist of the note, envelope, address, and appropriate postage
  - Thank you notes should be sealed in the envelope
  - Envelopes need to be sealed and stamped with the appropriate postage
  - The exhibitor’s return address and buyer’s address need to be written correctly and legibly on the envelope
- Completed thank you notes need to be brought by members to the County Office (901 Pecan Street; Bastrop, Texas) by 12:00 Noon Thursday, April 14, 2022
- Please double check individual names as youth write them – For example, we have seen a lot of notes addressed to “last name, first name” such as “Mickelson, Mellanie” instead of “Mellanie Mickelson”. Please help your kiddos as they are writing :)
- If you need help with writing thank you notes, please click here to download our Thank You Note Guide.
BALSFA is hoping to have checks available as soon as possible. Please remember, according to the rules, if a bill is outstanding, the exhibitor will not receive any unpaid portion of the total purchase price from their auction sale lot. So, if BALS has not received payment from a buyer, then BALS can’t cut a check to the exhibitor(s) whose projects were purchased.

OTHER OPPORTUNITIES:

Other opportunities can be found on the County Calendar – registration information should be included for each post.
Other Contest related opportunities can be found on the Judging Card Calendar – to sign up for these opportunities, please contact Mellanie at MLMickelson@ag.tamu.edu or at 512-581-7186

That's all for now! Have a great week and let us know if you have any questions!

Mellanie L. Mickelson

Bastrop County Extension Agent – 4-H & Youth Development
Texas A&M AgriLife Extension Services

P.O. Box 650 | 901 Pecan Street | Bastrop, TX 78602
p: (512) 581-7186 | c: (512) 522-9174 | f: (512) 581-7187
MLMickelson@ag.tamu.edu

Website – https://bastrop.agrilife.org
Blog – www.bastrop4h.blogspot.com
Facebook – www.facebook.com/BastropCounty4H